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The key to organizing a successful press trip is to make sure that all aspects of the trip are planned properly to the last detail. Media pay attention to the little things, and in some cases, details make their story. Below is a checklist to keep in mind when thinking of putting a fam trip together at your hotel:
Plan ahead. There is never a great time to give comp rooms, but most hotels run seasonally and factor in the cost of fam trips to their overall marketing and public relations budget. Pick a relatively low occupancy week in advance, at least 6-8 months prior to sending invitations to the press. It may be a good time for you to host media, but it needs to be a good time for them to attend as well, and writers' schedules tend to fill up in advance fairly quickly. Timing is everything!
Gather media lists. Based on approximately the number of rooms you can set aside for the press trip, you need to prioritize with your public relations professional as to who is a priority to invite and why. You need to be strategic about every invitation that will go out. Try to avoid ...
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