Going Green: How Document Management Saves Time, Money and the Environment
By Tina Stehle Senior Vice President & General Manager, Agilysys Hospitality Solutions Group | January 27, 2012
In the current economy, hospitality providers are increasingly seeking ways to boost productivity and streamline operations. At the same time, they are trying to become more environmentally responsible. A document management system can help hotels achieve all of these goals and more. Best of all, most hotels that implement a document management solution realize a fast return on investment due to both direct and indirect cost savings.
Whether you're trying to solve a specific paper problem or want to revamp your entire filing system, the right solution can provide a wide range of benefits, including improved efficiency and information reliability, reduced costs, increased security and enhanced guest service, all while reducing the paper trail and helping your property 'go green.'
Moreover, today's cutting edge solutions take document management to an entirely new level with features like bar coding, driver's license and passport scanning, e-mail archiving and signature capture.
If you're still using a traditional paper-based filing system, it's time to consider the transition to electronic document management. Following are six top reasons to implement a paperless solution at your property.
Reason #1: Improved efficiency
The ability to access business-critical data, such as financial reports, night audits and purchase orders, is vital to any hospitality organization, whether it's a small boutique hotel or a large multi-property chain. A document management solution can streamline recordkeeping by systematically storing and archiving scanned documents, images and other files. These files, which can be indexed in multiple ways, can then be retrieved quickly and easily using text query search capabilities.