Request for Proposal for Development & Operation of a Select-Service of Full-Service Hotel
Baton Rouge Metropolitan Airport
Request for Proposal - Baton Rouge Metropolitan Airport
To be published three times
Baton Rouge, Louisiana Legal - 10/9/15; 10/16/15; 10/19/15
PUBLIC NOTICE REQUEST FOR PROPOSAL FOR THE DEVELOPMENT AND OPERATION OF A SELECT-SERVICE OR FULL-SERVICE HOTEL AT THE BATON ROUGE METROPOLITAN AIRPORT
The City of Baton Rouge, Parish of East Baton Rouge on behalf of the Greater Baton Rouge Airport District (“Airport”) is seeking development proposals from highly qualified development teams interested in developing and operating a hotel on an airport-owned parcel located adjacent to the Terminal at the Baton Rouge Metropolitan Airport.
REQUEST FOR PROPOSAL FOR THE DEVELOPMENT AND OPERATION OF A SELECT-SERVICE OR FULL-SERVICE HOTEL AT THE BATON ROUGE METROPOLITAN AIRPORT
20008-15-002- DEVELOPMENT AND OPERATION OF A SELECT-SERVICE OR FULL-SERVICE HOTEL
GROUND LEASE: TO BE EXECUTED ACCORDING TO THE TERMS OF THE REQUEST FOR PROPOSAL
This project will be in strict compliance with all applicable Airport rules and regulations.
Interested firms may obtain official Request for Proposal (RFP) package from the Purchasing Division, Room 826, 222 St. Louis St., Baton Rouge, Louisiana, 70801, or Baton Rouge Metropolitan Airport, Suite 300, Terminal Building, 9430 Jackie Cochran Drive, Baton Rouge, Louisiana or by telephoning 225-389-3259, extension 0; by fax request to 225-389-4841, or by email request to [email protected]. Only those firms that have obtained the official RFP package for this project will be considered by the Airport. Additionally, the firm selected for this project will be required to execute a ground lease for the development site. Responding firms must be prepared to provide evidence of financial ability to design, construct, finance, operate and maintain the improvements. Any questions or problems related to the obtaining of the RFP package should be directed by email to Mr. Ralph Hennessy at [email protected].
A non-mandatory pre-proposal conference will be held on Wednesday, October 21, 2015 at 11:00 A.M., at Baton Rouge Metropolitan Airport, First Floor Conference Room, Terminal Building, 9430 Jackie Cochran Drive, Baton Rouge, Louisiana. A site visit will immediately follow the pre-proposal conference. If you intend to participate in the pre-proposal conference and site visit, should send an e-mail to Mr. Ralph Hennessy at [email protected] identifying the names of the individuals that will participate in the site visit. The purpose of the pre-proposal conference is to provide interested firms with detailed information concerning the project and address questions and concerns. Representatives of from Louisiana Economic Development (LED), the Baton Rouge Area Chamber, TMG Consulting, Baton Rouge Airport Police, Airport Administration, and the City of Baton Rouge and Parish of East Baton Rouge will be invited to attend and be available to discuss the project and answer any questions. Submitters are urged to attend the pre-proposal conference.
The original and ten (10) copies (or via PDF plus one original) of a Proposal are to be submitted in a sealed envelope bearing the name and address of the Submitter, and should be clearly marked “Proposal - Development and Operation of a Full-Service Hotel” to Patti J. Wallace, Director of Purchasing, City of Baton Rouge and the Parish of East Baton Rouge Purchasing Division, Room 826, of the City-Parish City Hall Building, 222 St. Louis St., Baton Rouge, Louisiana, 70801. Proposals for these services will be accepted until 2:00 P.M. (CST), Local Time, Friday, November 13, 2015.
Proposals that have not been stamped received by the above aforementioned deadline date and time will be rejected. Delivery of the Proposal shall be made via hand delivery, courier, or U.S. Mail. No facsimile or electronic submission will be accepted.
Any questions or requests for clarification should be in writing and directed to Ralph Hennessy, Assistant Director of Aviation at the address noted above or emailed to [email protected]. Any questions must be submitted no later than 4:00 p.m. (CST), October 28, 2015. All questions will be responded to in writing or via addendum no later than 4:00 p.m. (CST), November 4, 2015.
Policy: It is the policy of the Department of Transportation (DOT) that Disadvantaged Business Enterprises (DBE's) as defined in 49 CFR Part 26 shall have the maximum opportunity to participate in the performance of contracts with airports that receive federal funds. The Airport has established a Airport Concessions Disadvantaged Business Enterprise (ACDBE) program in accordance with regulations of the U.S. Department of Transportation, 49 CFR Part 26. It is the policy of the Airport to ensure that ACDBE's, as defined in 49 CFR Part 26, have an equal opportunity to receive and participate in contracts with the Airport. All Proposers shall make good faith efforts, as defined in Appendix A of 49 CFR Part 26, to achieve a minimum DBE goal of 8.0% of the participation in the agreement. Good faith efforts include meeting this DBE goal or providing documentation demonstrating that the Respondent or Proposer made sufficient good faith efforts in attempting to meet this goal. Only DBE firms certified under the Louisiana Unified Certification Program at the time of Qualification Statement or Proposal submittal will count toward this DBE goal. To be considered responsive, every Proposal must be accompanied by DBE Schedules A, B, C, and Letters of DBE Certification, as appropriate.
The employees of the Greater Baton Rouge Airport District and members of the Greater Baton Rouge Airport Commission request that all Submitters, sub-Submitters, contractors, vendors or others involved with this project not contact any employee, Member of the Selection Committee, Metropolitan Council Member, or Airport Commission Member concerning this project during the selection process period(initial advertisement - final selection), except to submit written questions as provided above.
The selection committee will meet on Thursday, November 19, 2015 at 3:00 p.m. (CST) at the Baton Rouge Metropolitan Airport, Suite 300, Terminal Building, 9430 Jackie Cochran Drive, Baton Rouge, Louisiana to establish a Submitter “short list” of not more than three (3)firms. It is the intent of the selection committee to evaluate the submissions based on the experience and qualifications detailed in the submissions that demonstrate that the Submitter has a record of successfully developing hotel properties and is financially and organizationally capable of developing and operating a hotel at the Baton Rouge Metropolitan Airport.
On Tuesday, December 1, 2015 at 3:30 p.m. (CST), “Oral Presentations” will be received from the “short listed” Submitters and presented to the full body of the Greater Baton Rouge Airport Commission followed by the final ranking of submittals. The “Oral Presentations” and final ranking shall be before the full Airport Commission and take place in the Commission Chambers located at the Baton Rouge Metropolitan Airport, Suite 300, Terminal Building, 9430 Jackie Cochran Drive, Baton Rouge, Louisiana. Both the selection committee meeting and the Airport Commission meeting are open to the Public, and representatives from all interested firms are invited to be present. However, no team members of any of the “short listed” firms/teams shall be allowed to attend the presentations of the other competing firms/teams.
If the first ranked submitted fails to execute a ground lease with the Airport, the Airport reserves the to enter into a lease agreement with lesser ranked submitters to achieve a hotel ground lease deemed to be most advantageous to the Airport Commission. The ground lease will be administered by the Greater Baton Rouge Airport District.
The Baton Rouge Metropolitan Airport reserves the right to reject all of the submittals in response to this Request for Proposals.
CITY OF BATON ROUGE AND PARISH OF EAST BATON ROUGE MELVIN L. “KIP' HOLDEN MAYOR-PRESIDENT ANTHONY J. MARINO DIRECTOR OF AVIATION
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