Top Five Reasons to Automate Inventory and Procurement

By Tina Stehle Senior Vice President & General Manager, Agilysys Hospitality Solutions Group | April 15, 2012

The operational benefits of e-procurement are numerous, including reduced inventory levels, improved auditing and financial control, elimination of paperwork, enhanced staff efficiency and shortened delivery time.

Today's systems take inventory and procurement to an entirely new level with automated e-mail bids, budget tracking, electronic invoicing, business intelligence functionality and the ability to route purchase requisitions for approval via e-mail or PDA.

There's no time like the present to ensure your property's success. Following are five top reasons to automate your hotel's inventory and procurement system.

Reason #1: Monetary savings

Automated solutions for inventory and procurement deliver big savings over manual systems - from reduced administrative costs to shortened procurement and fulfillment cycles. Eliminating manual processes, for example, increases staff productivity; and tracking data to secure vendor rebates can result in significant monetary savings.

An automated bid system also drives down the cost of supplies by allowing hotel procurement staff to increase its number of potential vendors and identify preferred suppliers. In large hotels, where purchasing responsibilities are often spread over several departments or even several locations, an automated inventory and procurement solution can maximize buying power by consolidating orders, which typically lowers the cost per transaction and results in deeper volume discounts.

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