HOTEL BUSINESS REVIEW

December FOCUS: The Hotel Concierge

 
December, 2013

The Hotel Concierge: Principles and Best Practices

During the darkest years of the financial downturn, the role of the concierge was being called into question. Compared to the strenuous work of housekeepers and the arduous labor in the kitchen, the concierge position was deemed dispensable by some hotel managers. Hours were slashed and in some hotels, the position was eliminated altogether. But management soon began to realize just how vital and essential the concierge position is to a hotel?s reputation and ultimately to its financial well-being. Today most four and five-star hotels are not only maintaining the concierge position, they are finding new ways to expand it. Some hotels are adding staff and supplying them with better computer hardware, software and Internet databases. Concierge software enables hotels to create mini-Yelp systems exclusively for their clientele. Mobile apps and websites offer reviews and imagery to supplement the concierge?s advice. Some hotels have begun to equip concierges with iPads to assist with directions, advice and reservations, while others are offering remote concierge service accessible via text messages. One new program calls on concierges to come up with a new list of local tips each week, which they then share with front-desk staff and porters, who pass along the tips to guests. The December issue of the Hotel Business Review will investigate what some hotels are doing to support and modernize the concierge position as a means to distinguish itself from their competition.

This month's feature articles...

Chanel  Mongeon

Technology is so ever changing that as soon as we start to become comfortable with it, a new version or more advanced product enters the market and we have to adjust and re-educate ourselves. This reality affects all hotel departments and seeing how the concierge is in the front line of the action, we have to deal with this on a daily basis and be able to react instantaneously. The mutation of this affects directly the role of a concierge and his or her relationship with his or her guests. READ MORE

Bruno Bernier St-Hilaire

Contact through social media accelerates conversation and offers more connection opportunities between the concierge and his guest, but also complicates the relationship with an overflow of information coming from online reviews. The role of the concierge, whose was until recently to be the sole source of information for travelers, is rapidly changing to skimming and sorting all of the available information for the guest. With more than half of the North American population active on social media, our guests are opening their lives to us through Facebook, Twitter and FourSquare. From a concierge greeting a guest who just virtually checked-in at the hotel through FourSquare, to assistance through tweets, the principles of good service that apply in person are transferable to social media. READ MORE

Simon  Bajouk

Simon Bajouk, concierge at the Ritz-Carlton Montreal, which re-opened this past spring after a multi-year, multi-million dollar renovation, likes to employ a very personalized approach to guest service in order to ensure that guests check in again and again. By breaking his guest service methodology into six categories - Experience Customization, Gift Giving, Character Judgment, Empathy, Leadership and Professional Presentation - he explains how to take the guest experience to the next level. READ MORE

Sara-Ann   Kasner

Going back a few centuries to the time of castles in France, the concierge was the individual who held the keys to the castle rooms and looked after the needs of visiting royalty. Henceforth the correct meaning of the title; "The Keeper of the Keys." READ MORE

Sam  Wilhelm

In today's competitive business environment, concierge services are popping up everywhere-from automobile dealerships and car rental companies to physicians, hospitals and banks-all promising the value-added services that hotels have created and nurtured for so long. Yet, at the same time, there has been a trend toward outsourcing this service within the hospitality industry, particularly in markets like Hawaii and New York. Has the concierge department become dispensable? In this column, Sam Wilhelm, chef concierge, Four Seasons Resort Maui at Wailea, provides insight into what his department has been doing to make its 22-member team a priceless and indispensable service for the Resort's discriminating guests and for management too. READ MORE

Michael Romei

That unflappable, multi-tasking concierge in your hotel lobby, who grants guests' wishes like a genie, can actually boast of belonging to one of the world's oldest professions. And the history of the concierge reads like the history of civilization itself; beginning as a helper along ancient trade routes, to the keeper of the candles in grand European castles, to the modern-day concierge with a smart phone full of contacts around the globe. And through the centuries, the goal has always been the same: To assist and comfort travelers and lodgers. READ MORE

Julien Tanguy

This article is addressed to Hotel Executives in the process of hiring a concierge. It contains inside characteristics that will help the recruiter at finding the right candidate. Most of them are personality traits, since the essence of the concierge performance is highly personal: establishing powerful relationships with guests, coworkers and vendors. The concierge mindset directly impacts the hotel's overall objective to offer memorable experiences through personal service. READ MORE

John Noel

The key for the current concierge is to beat tech-savvy users at their own game. Concierges need to engage their arriving guests early in the process through the channels they are using, remain engaged through the stay and prime guests for the next stay by continuing to engage after departure. READ MORE

John T.A.  Vanderslice

The luxury travel market has remarkably transformed in recent years. One of the world's leaders in research for consumer regions throughout the world, Euromonitor has spelled out some of the stark changes. Emerging markets are growing faster than advanced markets to drive worldwide growth of the luxury segment. While traditional travel destinations (Italy, France and the U.K.) are still the most popular, Gulf countries and China are growing fastest. Today's luxury traveler considers the entire globe to be a potential destination; whereas past generations may not have looked past Western Europe. READ MORE

Johan Creytens

It is interesting to observe how the role of the concierge has evolved over the centuries. Particularly in Europe, concierge means "keeper of the keys," referring to someone who was the caretaker of a small inn, usually living on the premises. Over time, the role of the concierge transitioned into the hotel employee whose occupation is to assist guests with special requests, anything from directions, to dinner reservations, airport transfers and tickets to concerts among other things. READ MORE

Charlie  Loor

While travelers dream of white sand beaches and warm locales during the cold winter months, you may be surprised at how many from around the world make the trek to New York City. More at the end of the year, in fact, than any other time: September through December is the busiest travel season for the world's most visited city. People seek out Santa at Macy's, the famed Rockefeller Center tree, and designer holiday shopping, but what many guests to New York don't realize is how much there is to do aside from the "typical tourist" activities, and especially the best way to navigate the city when millions of visitors take on the streets. READ MORE

Susanne  Carter

In the hospitality industry, we strive to build relationships with our guests. In the concierge profession, many of these relationships are often life-long and fulfilling relationships. Many of us have participated in life transforming events for these guests. Whether planning surprise engagements, assisting with wedding and honeymoon plans, or finding the right schools and colleges for their children, every aspect of our service can be a pivotal moment or an emotional shift in winning a guest for life. Many concierges have been in the industry so long that they have actually watched their guests' children grow up. This is because top concierges are committed for life. READ MORE

Anders  Ruggiero

Probably not many know this but the Concierge society in Scandinavia (Norway, Sweden, Finland and Denmark) has a long and glorious history. In Sweden the Swedish Hall porters Association (SHPF) dates back to 1926 and were for many years also a national union for their members. SHPF were counting more than 200 members in the 60's and 70's. The association was at that time also an important member of UICH Les Clefs d'Or. READ MORE

Larry  Mogelonsky

With the proliferation of social media and electronic guest requests, the role of concierge is increasingly moving online. Therefore, it is vital to merge the duties of your concierge and social media teams so that answers to digital queries are as beneficial as possible and presented in a timely manner. This transitional phase will effectively see the end of the dedicated social media manager and concierge job descriptions with a convergence of the two in the form of guest relationship managers. READ MORE

Philip  Barnes

The role of the concierge has evolved over the years, from lighting candles in Medieval days to the present day part-magician who makes the impossible possible for guests in luxury properties. But in our current world of high speed, high tech, will the position survive? Philip Barnes, General Manager of The Fairmont Pacific Rim & Regional Vice President, Pacific Northwest for Fairmont Hotels & Resorts talks about the concierge and how he sees it in the hotel operation of today. READ MORE

Bram  Hechtkopf

Forecasters are predicting a "partly sunny" travel season this summer - and for hotels this means an expected rebound tempered by consumers' worries about their financial stability. What can hotel loyalty program managers do to make the summer season a more successful one? In his latest column, Kobie Marketing's, Bram Hechtkopf, offers some helpful suggestions for driving loyalty and ROI. Engaging members across all their preferred channels and offers of genuine experiences along with points-for-rewards are just a few of the topics discussed in this article. READ MORE

Marc Stephen Shuster

As the relationship between many hotels and their on-site restaurants has become more symbiotic, vigilant hotel operators have increased their monitoring of the public perception of their restaurants. Most use the same measures to combat negative online restaurant reviews as they use to contest adverse online hotel reviews. While online reviews, up to this point, have predominantly been the subjective opinions of individual customers, Yelp will add a more challenging dimension to the monitoring equation when it starts adding government health inspection scores to restaurants' profiles. This article will explore the new can of worms Yelp is opening for hoteliers with on-site restaurants, and the various steps that can be taken to contain this impending threat. READ MORE

Michael McCartan

The semantic web has been talked about for some time, and it will be here sooner than we expect. The hospitality industry needs to learn about this and how it affects their business, before they are left behind as with all recent web developments. It is important for us to understand what semantic web is and what it means to your hotel business; how semantic web can help your business; how it helps you understand your customers and your business expression. Get there before your competitor does. READ MORE

Clifford Ferrara

It is not exactly a revelation that hotel owners and operators are always looking to drive sales, increase operational efficiencies and maximize revenue. For all but the best hotel management companies, however, the proverbial pot of revenue gold at the end of the rainbow can sometimes be elusive. At a time when many hotel management companies are engaged in or have recently completed meetings with their sales teams—dissecting performances, evaluating accomplishments, and reviewing goals for the coming year and beyond—this might be an appropriate time to look at some of the specific strategies and techniques that hotel professionals can use to achieve those goals. READ MORE

Roberta Chinsky Matuson

In less than three years' time, Gen Y will represent 50 percent of the workforce. In fact in many hotels, this is already the case. The following tips on generation maximization will help your organization make dollars and sense out of the group of employees who are shaking things up rather nicely. READ MORE

Lawrence Adams

The combined development principles of two prominent trends in the hotel resort industry, the eco-resort and the urban-resort, has resulted in a new ecologically conscious hotel sub-type: the Eco-Urban Resort. Lawrence Adams, AIA, Vice President of ForrestPerkins and co-author of the recently released Hotel Design; Planning and Development, discusses how the application of green technology and practices has moved from far-flung eco-resorts to inner city hotels. The attraction that guests feel to vacation while promoting environmental responsibility is now being supported for those who choose to vacation at urban resorts and seek the amenities afforded by those lodgings while contributing to the health of our planet. READ MORE

Michael Koethner

As we all know by now, everything changes pretty much every nanosecond, and the scriptures from multiple past and present resources verify that everything is in constant motion, at all times. The industry of health and wellness is very much consumed by change these days in order to keep track and adapt to this changing environment, and it seems like that it is currently only reacting to the exterior demands of larger companies and individual investors, instead of setting a mark for the far and distant future. READ MORE

Jennifer Nagy

I receive lots of questions from my clients about the best practices in social media. Because social media is constantly evolving - both in the expectations of users and the number of networks available - it's an exciting job, but one that can also be quite confusing for marketers. So I went to the source, Whitney Manson, a social media expert from Bows, Boots, & Blue, to get answers to the most commonly asked questions about how to use social media to promote a hotel or hospitality business. READ MORE

Fred Bendaña

As customers, we are bombarded with thousands of messages every day across various traditional, digital and social media channels. As employees, we have been asked to do more with less and to do so more quickly. In such an environment, the task of onboarding and effectively educating new employees is an even greater challenge due to this ever-increasing competition for attention, engagement and ongoing loyalty. To navigate this complex path, loyalty programs, B-to-B brands and even employee engagement strategists are increasingly relying on "gamification" strategies to create more meaningful, interactive experiences with their participants. Considering brand experiences succeed or fail at the very hands of the people who interact with these valued customers, there is an opportunity to leverage these same strategies as a component of internal employee training endeavors. READ MORE

Julie  Lepp

Like many hotels, we are in the midst of creating our coming year's marketing plan and discussing our long term plans. The addition of a Social Media Manager is high on the marketing department's wish list and our discussion has centered around what the ideal candidate should look like. Is this a position at all or a third-party company contracted to manage these platforms on our behalf? Hands down, the most heated debate involves whether this will be a senior or junior position. With the increase in popular platforms, handling social media is getting harder within the confines of our regular job roles, that is a glaringly obvious fact. READ MORE

Roberta Chinsky Matuson

“A hotel without its employees is nothing more than a building with beds,” states Niki Leondakis, president and COO of Kimpton Hotels. That's why it's so critical to retain the employees who make your guests feel like they have come home. Here's what you can do to make a lasting connection with those who matter—your employees. READ MORE

Brandon Dennis

Pinterest recently updated their social network with Place Pins, which add a new layer of rich interactivity to location-based pins. Historically, Pinterest has been a great place to explore products and craft ideas. Upon noticing that many users shared travel photos as well, Pinterest developed Place Pins as a way to give users more context about the photos they're viewing. With this release, hoteliers can finally take full advantage of Pinterest's 70+ million users, at last making Pinterest a viable marketing solution that can rival Twitter and Facebook at driving new guests to your website and booking engine. READ MORE

Michael McCartan

Under the eye of storm for a while, Rate Parity has become one of the biggest challenges for hoteliers today. Is it just another headache or will it turn out to be the primary influencer when it comes to online sales? Is rate parity restricting your ability to maximize your revenues or presenting an opportunity to go for fairer Net Based Parity. With the recent UK Office of Fair Trade's ruling, hotel industry is debating whether this finally brings the death nail for parity as we know it. But does end of parity going means end of worry for hoteliers? Let's explore the ongoing debate over rate parity and what it means for the hotel industry. READ MORE

David Hogan

The Affordable Care Act began its official rollout on October 1, 2013, and with it a whole new set of regulations was added to an already complex system, effectively making a do-it-yourself approach no longer feasible, even for an independent hotelier. However, while having to outsource payroll is becoming a must, hoteliers must be careful about which provider they choose, because not every payroll or accounting software provider is able to offer the expertise, support and understanding of the complexities associated with the unique employee needs of the hospitality industry. READ MORE

Steve  Van

After reading my last column, you've come to accept that Property Improvement Plans (PIPs) are essential for remaining competitive in today's market and keeping your brand flag. Renovating a hotel while keeping it open and keeping guests happy is one of the most difficult tasks in our business. It's as tricky as operating on a battlefield or taking the SAT with the flu. But in today's economic environment it is absolutely necessary. READ MORE

Anand Medepalli

Big data is playing a major role in the hospitality industry, as hotels explore different approaches to conquer the data and gain customer insights. But in reality, it is likely that hoteliers don't know how to mine this data to gain intelligent insights in a sustainable manner.  The main factors hindering a hotel to evolve into an analytic-orientated organization are: a dated operating model made up of disparate systems, silo'd business units, ad hoc manual processes, and a workforce relying more on experience than information. To achieve data analytics nirvana, hoteliers must adopt a phased “crawl, walk, run, zen” approach. READ MORE

Lawrence Adams

As the green movement in the hotel and resort industry continues to blossom, we now find a variety of hotel types that are embracing environmental sustainability in order to reap the substantial benefits that come with it. We have identified several types and subtypes of hotels that have environmental responsibility as a hallmark, including downtown business and leisure hotels, airport hotels, desert resorts, multi-branded hotels, convention hotels, country inns, casino hotels and golf resorts. In this article we will delve into the unique challenges and opportunities that relate to their typology in achieving their environmental goals. READ MORE

Angel  Zimmerman

For today's global hotel business, the more compelling your content, the more customers and guest loyalty you are likely to see over time. But as hard as your teams work to produce enticing video tours, property descriptions and marketing campaigns, those materials aren't very useful if they don't resonate across your international audience base. For impactful content in every language, you need to localize and adapt your message for each market. The easiest way to do this is by creating content while adhering to globalization standards from the start. It's a practice that can save you a great deal of time and costs, so you can dedicate your efforts toward making a bigger splash in each locale. From avoiding region-specific lingo to separating text from graphics, discover the best things you can do to ensure that translation and localization proceeds much easier and faster. READ MORE

Bonnie Knutson

While we many not think of restaurants much beyond our hotel's coffee shop or dining room, or even our favorite neighborhood grille or pizza place, the fact remains that, collectively, eateries are a bellwether of consumer and marketing trends. By watching what is happening in this industry, we can gauge what our guests will be looking for from us. In this article, you'll see how restaurants can give you a heads-up as to what will be driving your guests and potential guests and how you can bend your marketing around these trends. READ MORE

Coming up in March 1970...